Procurement Support for Oil & Gas, Utilities, and Renewables

Choosing best value doesn’t mean spending more, it means wasting less.

Many organizations think the lowest bid saves money. But in practice, the cheapest contractor often creates the most expensive problems, including:

• Missed deadlines

• Safety violations

• Change orders due to vague RFPs

• Damage to public perception and regulatory standing

• Poor communication and uncooperative field coordination

Here’s how best value actually saves money:

More Accurate RFPs = Tighter Pricing
When RFPs are rushed or vague, contractors add risk into their pricing, or worse, they don’t, and it comes back as a change order.

Thorough scopes and early engagement reduce contingency pricing and misunderstandings.

Earlier Bid Releases = More Availability
Quality contractors book out. Releasing RFPs earlier means better pricing and a better pool of bidders.

Last-minute bids often mean limited contractor options, premium pricing, and rushed scopes.

Cross-Department Input = Fewer Surprises
Field operations, safety, environmental, and engineering teams have insight that procurement may not.

Involving them early prevents costly field changes or compliance risks later.

Reputation and Workmanship Matter
Contractors that communicate well, stay on schedule, and represent your brand with professionalism reduce your risk, reduce management time, and reflect positively on your department.

Bottom line: Best value is about getting the job done right the first time — with less risk, rework, and drama.
When you invest in better scopes, better partners, and better timing, you ultimately invest in smoother execution and lower total cost.

Because they’re the ones who live with the outcome.
When RFPs are written without input from boots-on-the-ground teams, they often miss critical access details, safety requirements, or site conditions — which leads to inflated pricing, change orders, or poor execution.

The goal is to meet organizational objectives when awarding work to contractors, not just solicit low bid. That is short sighted.

Bringing operations and safety staff to the table before the bid helps you:

• Get more accurate, performance-based pricing

• Select contractors with relevant field experience

• Ensure compliance with PHMSA, EPA, and internal safety standards

• Avoid low-bid failures and project delays

Smart procurement is cross-functional. We help customers build that.

Selecting vendors based on price alone often runs against your organization’s goals around safety, compliance, quality, and sustainability.

Here’s what low-bid selection can actually lead to:

• Increased liability from unqualified or under-resourced contractors

• Safety risks from rushed or non-compliant work

• Cost overruns from change orders, delays, or rework

• Reputation damage when your projects are poorly maintained or non-compliant

• Long-term cost increases from band-aid work that doesn’t solve the real issue

Best value means choosing a contractor with the equipment, experience, systems, and safety culture to protect your brand and deliver consistent results, not just the cheapest price on paper.

Be sure your organization objectives are met in the field and you are represented by the right vendors and contractors. Otherwise, the objectives are meaningless.

Accurate RFPs lead to accurate pricing. Missing information (like terrain, access issues, mowing history, or scope assumptions) forces contractors to build in contingency pricing, or worse, leads to low bids based on inaccurate assumptions, which results in change orders, delays, or project risk.

When RFPs come out late, you limit contractor availability and increase the risk of price surges due to compressed schedules, labor shortages, or weather impacts.

Early planning = better pricing, better crews, better results.

Delaying typically will increase your costs.

We specialize in industrial-scale work for pipeline, utility, and solar operators nationwide. What sets us apart:

• Strategic vegetation management planning

• GIS-integrated ROW tracking

• Herbicide programs & IVM expertise

• Specialty equipment for hard access sites

• Turnkey site support — not just labor
• Align on scope and schedule

• Avoid vague specs and costly assumptions

• Create and build long-term plans, not one-time fixes

• Help you meet your ESG, safety, and compliance benchmarks

We’re not chasing jobs. We’re building partnerships.

The most effective relationships are built on clarity, communication, and collaboration. We welcome annual contracts, multi-year vegetation plans, and early-season strategy sessions to help you meet compliance, safety, and cost goals.

Yes.

Lanracorp offers white glove support to help you build RFPs that are accurate, detailed, and aligned with your site conditions, compliance goals, and budget constraints. We can perform on-site assessments, GIS-based mapping, vegetation evaluations, and scope development before the bid goes out, so you avoid surprises, ensure realistic pricing, and can gather timely and accurate bids from reputable contractors.

This helps you:

• Reduce unnecessary bid inflation or scope gaps

• Attract qualified contractors who are set up to succeed

• Meet safety, environmental, sustainability, and budget goals more efficiently

• Avoid low-bid pitfalls and long-term cost overruns

We don’t just respond to RFPs. We can build them too.
If you’re tired of vague specs and unpredictable outcomes, let us help you build it right from the start.